Participants in an online meeting can have different roles with different authorisations:
- Organiser: At the start of the meeting, the person who created the event is the organiser. They can also delegate the role to someone else during a meeting. The organiser essentially has all rights and can restrict the rights of other participants.
- Presenter: The presenter is the person whose screen can currently be seen by the other meeting participants. This is the initiator’s screen at the beginning of the meeting, but it can be changed as often as necessary during a conference.
- Participants: All other attendees of a meeting are participants; they can view the contents of the presenter’s shared screen.
The organiser has the right to expel participants from online meetings or VoIP calls and to disable webcam broadcasting for all participants. The presenter also has a number of rights. Their screen is visible to the others and they can set whether they’d also like to transmit their computer’s audio. Moreover, the presenter can record the session and create a video recording of the whole meeting.
Other communication options are also available: this includes a file box which the meeting organiser can either unlock or lock. Plus, there’s the online whiteboard: the presenter is able to unlock this for all other participants, who can then write on the whiteboard, add annotations or mark areas on the screen. This makes it easier to illustrate points to other meeting participants.